Vendor Registration Process

Last updated: 2/08/2017

REGISTRATION INFORMATION:

Registration will ONLY be accepted online. Mail in registrations will not be accepted. Please contact  Academy Vendor Liaison Cheryl Dalton This email address is being protected from spambots. You need JavaScript enabled to view it. or Laurie Oliver This email address is being protected from spambots. You need JavaScript enabled to view it.  if this is a problem.

To register online, please read the following vendor agreement. Once you have read it, click the "I accept" link and it will take you to our online registration form.

 

Please read and accept the vendor agreement below.

Vendor Agreement

The following are the Standard Operating Guidelines for participation of vendors in the Colorado Wildland Fire & Incident Management Academy.

A.    Registration

a.    Registration will be available as soon as the location of the next Academy is known. We may take advanced registrations at the current Academy.
b.    All vendors must register online. Mail or Fax registrations are no longer accepted
c.    Vendors must register by the deadline to be guaranteed a space. Often space is limited. Vendor space can only be reserved on a first come first space basis. Core vendors have first choice.

B.    Check-in/Demobilization

a.    The Colorado Wildland Fire Academy & Incident Management Academy is run as if it were an actual incident. Therefore, all participants, including vendors, staff, instructors and students, are required to go through the Check-in and Demob processes. You will receive your name tags for the registered participants from your company at Check-in. These name tags will be used for meals and other functions. If you have any questions about the Check-in and Demob processes please contact Academy Vendor Liaison Cheryl Dalton This email address is being protected from spambots. You need JavaScript enabled to view it..
b.    If additional name tags are needed, please contact the Academy Coordinator.

C.    Fees

a.    8’ x 10’ booth space = $350.00
b.    Additional booth spaces = $100.00
c.    Additional meal tickets = $20.00 per person – per day
d.   Tax exempt vendor = contact us for pricing
e.    Exhibitor booth space = no charge (must be an academy sponsoring agency; display only)

D.    Sales Tax

a.    All sales tax will be collected at the end of the Academy. Academy Vendor Liaison will notify vendors of the percentage and collection procedures.
b.    In most cases, Academy Vendor Liaison will have the procedure set up to assist you in these collection efforts.

E.    Academy and Vendor Liability

a.    LIMITATION OF LIABILITY:  The exhibitor agrees to make no claim for any reason whatsoever against the UAVWF or University of Colorado-Colorado Springs and/or the City and/or State wherein the Show is held, for loss, theft, damage or destruction of goods, nor for any injury to himself or employees while the Academy is in progress, being set up or taken down.  Exhibitor agrees to indemnify and hold harmless UAVWF, the High School and the City where the Academy is held, and their employees, against any and all claims of any person, arising out of acts, omissions or negligence of exhibitor, its agent or employees.
b.    LIMITATION OF EXHIBITS:  The academy coordinator reserves the right to stop or remove from the academy any exhibitor, or his representative, performing an act or practice which in the opinion of the coordinator is objectionable or detracts from the dignity of the academy or is unethical to the business and educational purposes of the academy.  The academy coordinator reserves the right to refuse admittance of exhibits or materials until all dues and fees owing are paid in full.

F.    Vendor Space

a.    Vendor space will be approximately 8’ x 10’ booth space with one table and two chairs.
b.    Additional space may be available depending on location.
c.    There is no extra charge for outdoor space when an inside space is purchased. This space is limited to two (2) vehicles or pieces of equipment. If additional space is needed, space may be purchased when available (see Fees above).
d.    Electricity and wirless internet are included with booth space. Electrical priority will be available for those vendors with cash registers.
e.    Vendors are responsible for their own electrical cords and surge protectors. The Academy is not responsible for any electrical problems or damage to vendors electrical equipment. All cords and electrical equipment must be of sufficient size for the need.
f.    Academy Vendor Liaison has the option of having an electrical installation inspection by the local Fire Jurisdiction to ensure compliance and safety.
g.    Vendor space includes breakfast and lunch for 1 person. For each additional booth space purchased ($100) you will receive meals for 1 additional person. Additinal meal tickets are available for purchase as needed.
h.    It is the vendor's responsibility to inform the current Academy Vendor Liaison of any booth space changes/needs including additional participants that will need meal tickets.
  

G.    Additional Events

a.    From time to time there are additional events that will be held in conjunction with the Academy. At times these events are included in the vendor space fees and other times they will be additional: Examples are:

i.     Banquet
ii.    Vendor day / Vendor Social Hour
iii.    Bar-B-Q’s
iv.   Golf Tournement

b.    Academy Vendor Liason will keep you informed of these events and how you can participate.

H.    Additional Participation

a.    From time to time some vendors will participate and assist in the Academy by being instructors or assistants in classroom or field operations. If you are a vendor and participate in other ways with the academy, the following are some additional requirements.
b.    All vendors shall pay the Vendor fee no matter what participation. The vendor is responsible for negotiation of any additional benefits with academy coordinator.


I.    Academy Vendor Liaison

a.    The Academy Vendor Liaison is designated by the Academy Coordinator in order to assist the vendors with registration, set-up, and other issues. Please contact Academy Vendor Liaison Cheryl Dalton This email address is being protected from spambots. You need JavaScript enabled to view it. if there are any concerns or problems before contacting any other Academy staff.

 

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